Privacy Policy & Data Protection Statement

1. Our Commitment to Your Privacy

Vensa Technology ("we," "us," "our") values the privacy of our candidates, clients, and website users. We are committed to protecting your personal information and being transparent about how we collect, use, and store it.

We operate in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Our goal is to ensure that your data is handled ethically, securely, and solely for the purposes of recruitment and professional placement.

2. Information We Collect

To provide our recruitment services, we may collect:

  • Candidates: Name, contact details, CV/Work history, qualifications, and right-to-work status.
  • Clients: Business contact names, job titles, and organizational needs.
  • Website Users: Basic technical data (such as IP addresses) collected via cookies to improve your browsing experience.

3. How and Why We Use Your Data

We process your information under the following legal frameworks:

  • Legitimate Interest: To match candidates with suitable job opportunities and manage our professional relationship with you.
  • Contractual Necessity: To perform our duties when placing a candidate with a client.
  • Legal Obligation: To verify a candidate's right to work in the UK as required by law.
  • Explicit Consent: For specific activities like sending you marketing updates or processing sensitive data.

4. Data Sharing & Security

We take the security of your data seriously. We do not sell your personal information. We only share data with:

  • Prospective Employers: We will only share a candidate’s CV with a client after discussing the specific role with the candidate first.
  • Regulatory Authorities: Only if required by UK law or for tax/audit purposes.
  • Secure Partners: We use encrypted systems and reputable third-party software (CRMs) to store and manage your information safely.

5. Data Retention

We do not keep your information longer than is necessary.

  • For candidates, we typically retain your profile for 2 years after our last engagement, unless you ask us to remove it.
  • For placed workers, we keep certain records for 6 years to comply with UK tax and employment regulations.

6. Your Rights

As an individual, you have the following rights regarding your data:

  • The Right to Access: You can request a copy of the information we hold about you.
  • The Right to Erasure: You can request that we delete your personal data from our systems.
  • The Right to Correction: You can ask us to update any inaccurate information.
  • The Right to Object: You can opt-out of receiving any communications from us at any time.

7. Cookies

Our website uses cookies to enhance functionality. You can choose to accept or decline cookies through your browser settings or our website's cookie banner.

8. Contact Us

If you have any questions about this policy or wish to exercise your data rights, please contact our Data Privacy Lead at: info@vensatechnology.com